All university employees who receive or sign for packages containing hazardous materials and any personnel who may be required to ship hazardous materials are required to facilitate safe and secure receipt of packages as well as proper, safe, an expedient shipment of hazardous materials in accordance with US Department of Transportation (DOT) regulations outlined in 49 CFR 172.

Penalties for non-compliance with regulations can result in the following fines:

  • Up to $250,000 and up to a year jail sentence for individuals.
  • Up to $500,000 per incident for OSU.

A hazardous material is defined as a substance or material that is capable of posing an unreasonable risk to health, safety, and property when transported in commerce.

Common examples include:

Dry ice
Aerosol cans
Preserved or Diagnostic Specimen
Infectious Substances
Equipment containing any of the above

The Environmental Health and Safety (EHS) staff will assist in:

  • Identifying what materials are and are not hazardous materials upon request.
  • Classification, packaging, marking, labeling and transporting package to Printing and Mailing if needed.
  • Submit and Intent to Ship Hazardous Material


Training Requirements

The federal government requires every hazardous material /dangerous goods shipper to have job-specific dangerous goods training before tendering a dangerous goods shipment to FedEx or any air carrier. Shippers are directly responsible for the correct transport of dangerous goods by air.

The government regulations state:

  • Each person involved in the shipping and/or handling of dangerous goods must be trained.
  • An enforcement agency may review your training records at any time.

Level Awareness level

  • Required if you intend to prepare a package for shipping or receive or sign for hazardous materials/dangerous goods.
  • Training module.

Level 2 Shipper level

  • Required if you intend to identify, classify, package, mark and label a package containing hazardous material.
  • A three-day comprehensive class that covers all aspects of shipping dangerous goods by air, including general familiarization and fundamentals, identification, classification, packaging, marking, labeling, and documentation. Upon successful completion of the class and exam, attendees will have been given the knowledge and taught the skills needed to safely ship dangerous goods via air through FedEx. For available classes see the following link:



When receiving hazardous materials always follow these steps before signing for them:

  • Examine the exterior of all packages.
  • If any physical damage is noted; rips, tears, leaking, staining or discoloration do not accept the package.
  • If the package is producing a strong odor contact EHS at (541) 737-2273 for further guidance.
  • If the contents sound loose or broken while handling do not accept the package.


If any discrepancies or damages are observed and the shipper refuses to return the package, has left the premises, or is otherwise unavailable, contact EHS immediately and EHS personnel will handle the package in accordance with transportation and safety regulations.

Once the package has been examined and accepted, immediately secure the package in proper storage to prevent theft, loss, or damage. Do not leave the package unsecured.

Do not handle any contents of a hazardous materials package unless you have been properly trained in the hazards that may be present and how to protect your health and safety. If you discover a damaged, leaking or open container of hazardous material after receiving a package immediately contact campus police and inform them of your location and situation. Secure the package in a safe location, if you have access to a fume hood place the package inside and close the sash, and do not attempt any other actions until EHS has made an evaluation of the situation.



Employees who may be required to ship such items must contact EHS. EH&S provides technical and expertise in shipping of hazardous materials/dangerous goods to OSU Personnel. In order for a shipment to be prepared and expedited properly the individual seeking shipment must notify EHS at least 3 business days in advance of the desired shipping date by submitting an “Intent to Ship Hazardous Material” Form, this form is located at

For more information please visit